With the evolution of mobile and wearable technology including camera facilities as standard, it is of the utmost importance that the way we deal with mobile phones and wearable technology is managed safely.
Personal mobile phones belonging to members of staff should be switched off and kept in a secure box which is provided at each setting during working hours. This is with the exception of our Playscheme Managers who’s mobile phones must be password protected and only used when the setting phone is unavailable for whatever reason.
Wearable technology such a Smartwatches and Fitbits (this list is not exhaustive) are permitted to be worn by staff however they may only be used as a watch when working with children. This means that all other functions must be disabled (using flight mode).
If a member of staff needs to make an urgent personal call they can use the setting phone or make a personal call from their mobile in an area designated by the Playscheme Manager.
If a member of staff has a family emergency or similar and needs to keep their mobile phone to hand, prior permission must be sought from the Playscheme Manager or Deputy.
Under no circumstances may staff use their personal mobile phones or wearable technology to take photographs at the setting during working hours.
Whilst we understand that some children have mobile phones, we actively discourage them from using their phones within the club. If they bring their phones in, they must be switched off and placed in the secure box provided at each setting, alongside the staff phones.
The company does not accept responsibility for loss or damage to mobile phones brought to the setting by the children.
Children must not use their mobile phone to take photographs or any kind whilst at the setting. If they want a photograph of a particular activity they can ask a member of staff to take one using the club camera.
In the interest of safeguarding we ask all parents and visitors not to use their phones or other mobile devices on Clubland premises. The taking of photographs by parents/carers or visitors is strictly prohibited. If a parent/carer would like to have a photograph of their child involved in an activity or at play, they can ask a member of staff to take one using the setting camera. We would advise the parent/carer to ensure the permissions on their online account are set to allow the staff to take photographs of their child.
See also related policies: Safeguarding Policy.