This policy is to be read in conjunction with Clubland Playscheme’s Child Protection Procedure and Basic Safeguarding Training document.
Clubland is fully committed to safeguarding and protecting the welfare of all children, young people and adults at risk by taking all reasonable steps to protect them from threats, risks and vulnerabilities. All team members will at all times show respect and understanding for the rights, safety and welfare of all children, young people and adults at risk with whom the organisation comes into contact, and conduct themselves in a way that reflects our principles.
We will respond promptly and appropriately to all incidents or concerns regarding the safety of a child that may occur. Our child protection procedures comply with all relevant legislation and with guidance issued by the Surrey Safeguarding Children Partnership.
Our Designated Safeguarding Lead is:
Karen Fitzwater, Company Director
Our Deputy Designated Safeguarding Leads are:
Carrie Nixon, Regional Manager
Emily McCartney, Deputy Director
Wendy Tyler, HR Administrator
The above named persons can be contacted through our head office on 020 8979 03100.Their role is to:
Our setting based Designated Safeguarding Leads are:
Claygate Primary School: Kim Waters, Playscheme Manager and Mairead Halliday, Deputy Manager
Cranmere Primary School: Sharon Perrin, Playscheme Manager and Wendy Tyler, Playscheme Manager
Long Ditton Infant School: Andreja Vukovic, Playscheme Manager and Matthew Basey, Deputy Manager
Royal Kent School: Sally Offen, Playscheme Manager
Thames Ditton Infant School: Carrie Nixon, Playscheme Manager and Trina Lowther, Deputy Manager
The above named persons can be contacted in person at the relevant setting or by telephone on the setting mobile during opening hours (setting mobile numbers can be found on the Clubland website).Their role is to:
In support of safeguarding and protecting the welfare of all children, young people and adults at risk at Clubland, we have a number of policies in place, the key points of which are:
We have a clear recruitment process which adheres to safer recruitment guidelines. Our policy ensures a set of practices to help make sure our staff and volunteers are suitable to work with children and young people. It is a vital part of creating a safe and positive environment and making a commitment to keep children safe from harm.
Through our recruitment process we look to deter those who are unsuitable to work with children and young people from applying for roles at the company by being clear about our expectation of staff to share our commitment to safeguarding children, and being upfront that any appointment will be subject to rigorous safeguarding checks.
At each stage in the recruitment process we seek to identify and reject any candidates who are unsuitable by understanding their background, experience of working with children and knowledge of safeguarding, attaining references and enhanced DBS checks and securing a signed declaration about any criminal record and disqualification by association.
Through the probationary period, staff members will be expected to read and understand all policies related to their role, undertake safeguarding training and be responsible for meeting a number of personalised objectives that will ensure their practice is enhanced. They will be monitored regularly throughout this period and attend a final review after three months.
All our staff are required to register for the DBS Update Service and we carry out termly checks on these.
Our registration systems are managed online throughout our secure booking system Magicbooking. These are accessed via the internet on tablets on site. The tablets themselves have parental controls applied to the internet settings and are password protected. The children are not allowed access to these devices.
In settings where the children have access to the schools ICT suite, they use their own school log ins to access the computers or a specific Clubland Playscheme one which is specifically set up for use by the children. In both these cases the log ins will be restricted to only access content that appropriate for their age group. When accessing computers the children will be closely monitored by staff.
Children are not allowed to bring in and use their own devices to our breakfast and afterschool clubs however they are allowed to bring these in to our holiday club and are allocated short periods of time throughout the day to use these. They are only allowed to use items that do not connect to the internet and they are closely monitored by staff when using the devices.
Clubland Playscheme accepts that mobile technology is part of the ever changing digital environment that we live and work in. Clubland Playscheme continues to foster a ‘culture of safety’ in which the children and staff are protected from abuse, harm, and distress. We therefore have a clear policy on the acceptable use of mobile phones and other wearable technology that is understood and adhered to by everyone; staff, children and parents/carers.
Staff members are not permitted to have their phones on them during a shift – with the exception of our Playscheme Managers who’s phones must be password protected – and these must be switched off and placed in a secure box which is provided at each setting.
Wearable technology such a Smartwatches and Fitbits (this list is not exhaustive) are permitted to be worn by staff however they may only be used as a watch when working with children. This means that all other functions must be disabled (using flight mode).
Whilst we understand that some children have mobile phones, we actively discourage them from using their phones within the club. If they bring their phones in, they must be switched off and placed in the secure box provided at each setting, alongside the staff phones.
In the interest of safeguarding we ask all parents and visitors not to use their phones or other mobile devices on Clubland premises. The taking of photographs by parents or visitors is strictly prohibited.
Clubland Playscheme recognises that many staff enjoy networking with friends and family via social media. However we have to balance this against our duty to maintain the confidentiality of children and parents attending our club, as well as ensuring that our good reputation is upheld. Staff must remember that they are ambassadors for our Club both within and outside of working hours and are expected to conduct themselves accordingly when using social media sites. Their profiles must be set to private and they must not state that they work at Clubland Playscheme.When using social media sites, staff must not:
To complement safer recruitment, we ensure that each staff member is trained, equipped and supported to be able to continuously and consistently deliver a safeguarding response to the highest standard.
All our staff are required to complete safeguarding training as part of their induction and in addition to this, we maintain an annual training plan whereby certain months of the year are dedicated to safeguarding training relevant to each job role. We also identify staff who need extra support or additional training and provide this on an ad hoc basis.
See also related policies: Basic Safeguarding Training document, Clubland Playscheme’s Child Protection Procedure, Health and Safety Policy, Internet Safety Policy, Mobile Phone and Wearable Technology Policy, Safer Recruitment Policy, Staff Induction and Training Policy and Social Media Policy.